Site Area Manager Assistant/Asistente de Gerente de Area de Sitio

Community Action Marin/Marin Head Start | San Rafael, CA

Posted Date 11/23/2022

Job Title: Site/Area Manager Assistant

Reports to: Director of Early Education

Department: Children & Family Services (CFS)

FLSA Classification: Exempt

EEO Category: 1.2


Job Summary:

Under the general supervision of the Director of Early Education, the Site or Area Manager is responsible for the overall operation of one or more centers as outlined in the Head Start Performance Standards, Head Start Act, California Department of Education, and California Department of Social Services Community Care Licensing Division and to provide coverage to Site Area Managers at moments notice in the event of absence or to provide support as needed.

The Site or Area Manager Float provides leadership and guidance and is responsible for the planning, organizing, and implementation of the care. This includes all aspects of the day-to-day operations at a site, including supervision, curriculum, record keeping, and implementation of program performance standards, policies, and procedures. Responsibilities also include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; following the agencys progressive discipline procedure; addressing complaints and resolving problems.





1. Embodies CAM Agency Core Competencies



2. Leadership



3. Program Management/Implementation



4. Provide Comprehensive Education services



5. Staff Development/Management



6. Policy/Performance Standard Management/Implementation



7. Facilities Maintenance



8. Family Engagement



9. Community Relations







1. Embody CAM Agency Core Competencies

  • Equity mindset: a belief that all people have an equal opportunity to attain self-sufficiency. Its about respecting all people equally regardless of background, race, or gender.
  • Expertise: the training and experience needed to ensure job success.
  • Cultural humility: a humble and respectful attitude toward individuals of other cultures. It involves challenging our own cultural biases and a curiosity about other cultures.
  • Client orientation: a recognition that the agency and all who serve in it are part of our community family. We put people first.
  • Reliability: is doing what you say you will do.
  • Kindness: is being considerate. It means caring about the well-being of others.
  • Empathy: the ability to sense or understand the feelings of others. Its about putting ourselves in someone elses shoes.

2. Leadership

  • Participates in leadership collaborative opportunities such as monthly supervision meetings & planning meetings.
  • Models professionalism in the workplace.
  • Represents Children and Family Services in a professional manner at community events and professional meetings.
  • Encourages creativity, risk-taking, and constant improvement.
  • Exercises independent judgment regarding supervisory responsibilities in alignment with the agencys core competencies, values, and mission.

3. Program Management/ Implementation

  • Organizes and maintains effective systems for daily operations.
  • Conducts daily center counts of children and staff present in each classroom to ensure that the center is maintaining ratios that comply with all funding sources and community care licensing. The Area and Site manager Float will assist staff in understanding and meeting ratios at all times.
  • Responsible for scheduling staff shifts to meet center needs which includes scheduling of lunch, breaks, curriculum planning time, and feedback time to meet with coaches.
  • Ensures staff compliance in all service areas for their center/centers which includes Education, health, mental health, disabilities, fiscal, ERSEA, and family services.

4. Provide Comprehensive Education Services


  • Reviews lesson plans, child observations, and parent summaries, to ensure that curriculum concepts and goals are being met and to ensure that individualization is taking place.
  • Supports the implementation of Creative Curriculum, Head Start Early Learning Outcomes Framework, and California Early Learning Foundations.
  • Supports staff in planning and implementing individualized, developmentally appropriate activities to support school readiness.
  • May coordinates and leads case conference meetings on a regular basis to consider child and family needs.
  • Supervise and implement systems to assist staff in creating and maintaining regular written child observations.
  • May oversee referrals of children for assessment and special services.


Staff Development/Management












  • Uses reflective supervision techniques to support positive growth, using active listening skills.
  • Trains, mentors and supports staff to understand and implement systems in all content areas including child development, health, mental health, disabilities, fiscal, ERSEA, and family services.
  • In the event of covering as Site/Area Manager, the incumbent may schedule a regular observation of employee performance with timely and constructive feedback related to the effectiveness of room arrangement, transitions, child/staff interactions, projects, circle time, schedules, staff/parent and staff/staff interactions or any other aspect of the daily schedule and routine.
  • Support and facilitate team building. Institute an environment of clear communication, shared problem-solving, and decision-making.
  • May Support the onboarding of all new staff/ float staff/subs as needed with initial meetings and sharing of resources. Provides additional follow-up training or support as needed.
  • May schedule regular one-on-one meetings with assigned staff for a minimum of one hour a month as needed.
  • May complete three-month, six-month, and annual performance reviews and develop and support goal plans for all assigned staff as needed.
  • While being a Site/Area manager of a given location, the Site/Area Float may conduct site meetings monthly, with additional meetings as needed.
  • Follows the CAM agencys progressive discipline procedure which includes documenting and implementing staff disciplinary actions inclusive of verbal/written warnings.

Policy/Performance Standardnagement/Implementation

  • As the acting Site/Area Manager may promote compliance with all California Child Care Licensing guidelines, CDE State guidelines, Head Start Performance Standards, Policies and Procedures, and CAM Employee Handbook. Implements Corrective Action as needed.
  • Conducts ongoing monitoring of systems to establish quality and inform program management and implementation, ex. file reviews, Child Plus, and DRDP assessments)
  • Ensures completion of annual ECERS/SACERS/and or ITERS on each classroom as required by Ca Dept of Ed.
  • Ensures completion of child portfolios, DRDP assessments, home visits, and conferences annually.
  • Ensures the completion of monthly attendance, meal count, sign-in sheets, and absence sheets and provides them to Admin.
  • Maintains personnel and child files for licensing.

Facilities Maintenance

  • Organizes and maintains a system for facility management including ordering supplies and equipment.
  • Coordinates facility maintenance and repairs using an established system.
  • Monitors safe environments, conducive to learning.
  • Develops and implements daily cleaning and sanitizing schedules and
  • daily Health and Safety Checklists.

Family Engagement

  • Is available to consult with parents to share information about child development, classroom operations, and other topics of concern to parents
  • Guide staff to work in partnership with parents and how to share/ educate parents about developmental milestones.
  • When needed will oversee orientation for all new parents.
  • When needed meet with parents regarding child referrals or other issues that arise.
  • Ensures family engagement activities are planned and occur for each classroom teaching team and support as needed.

9. Community Relations

  • Establishes collaborative relationships with community organizations to promote the program and gain access/ support to shared services.
  • Cooperative (Positive working) relationships with landlords and principals.
  • Supports staff to work intentionally with volunteers and community partners.
  • Reports unusual incidents and injuries to Community Care licensing.
  • BA Degree in Early Childhood Education, Child Development, Human Development, Sociology, or a related field or a valid California Child Development Site Supervisor Permit or equivalent.
  • Must possess a valid Site Supervisor Permit issued by the California Commission on Teacher Credentialing.
  • Additional Units: 3 ECE units in administration/ or adult supervision, 3 ECE units in infant/toddler development desirable.
  • At least two (2) years of supervisory experience.
  • At least two (2) years of classroom experience working with groups of children under age 5.
  • Proficient computer skills. Microsoft 365, Teams, Zoom, proficiency required.
  • Demonstrated verbal/written communication.
  • Bilingual (English/Spanish) preferred. It may be required for particular site locations
  • Knowledge is of Head Start Performance Standards desirable.
  • Knowledge of Community Care Licensing regulations
  • Current CPR and first aid.
  • Experience with CA Department of Education assessment tools, including but not limited to DRDP, ERS, CLASS assessment, and QRIS.
  • Expertise in ECERS/ITERS and developing quality early learning environments
  • CLASS Pre-K and/or Toddler reliability
  • Deep understanding and ability to articulate the role equity, inclusion, and diversity play in our work.
  • Successfully complete an employment physical and provide proof of the absence of Tuberculosis.
  • Must currently have or obtain a Criminal Record Clearance.
  • Physical agility to lift and carry objects up to 25 pounds and children up to 40 pounds for safety reasons.
  • Physical agility to bend, stoop, walk, reach overhead, push, pull, squat, twist, kneel, and turn.
  • Fine Motor physical ability to grasp, pull, twist, and grip.
  • A valid California drivers license.
  • Evidence of reliable insured transportation and acceptable driving record.
Salary62400.00 - 65000.00 Annual
Job Category
Management | Educators/Classroom | Program Administration | Program Support
Full time

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