POSITION: Accountant II
JOB CODE: FSA 2
OCCUPATIONAL GROUPING: Fiscal Services
REPORTS TO: Director of Finance and Business Operations
CLASSIFICATION: Non-Exempt
POSITION TYPE: Full Time/Full Year (12-Months)
SALARY GRADE: 39
HOURLY PAY RANGE: $33.89 to $36.49
PROGRAM SUMMARY
Plaza de la Raza Child Development Services, Inc. (Plaza) is a comprehensive early childhood education program with a focus on school readiness for children zero to five years of age. Developmentally appropriate services are provided for children from low-income families, zero to five years of age. Plaza de la Raza currently serves over 700 children and their families.
DEFINITION
Under general supervision this position performs varied professional accounting work related to the preparation and analysis of financial and accounting statements, the coordination of data required for internal and external audit, monthly, quarterly, and annual statutory and program reports, and provides research and accounting data analyses for management and provides guidance to management and departmental representatives given questions or problems.
SUPERVISION RECEIVED AND EXERCISED
The Director of Finance and Business Operations provides general directions and supervision for this position.
DUTIES AND RESPONSIBILITIES
• Provides analysis, design and improvement of management information systems, financial analysis, and financial control reporting.
• Assists in the preparation of annual financial plans and the organization budgets.
• Monitors monthly forms for compliance and accuracy.
• Prepares periodic financial reports for submission to Office of Head Start, the Grantee and State.
• Verifies that all transactions are properly supported, including local share contributions, and are classified and recorded according to acceptable accounting standards and government regulations payroll for all staff every payroll period and prepares payroll tax returns.
• Reviews requests, initiates paperwork, processes forms, posts to journals and files documentation for purchase orders and cash disbursements, taking advantage of discounts and avoids late penalties.
• Receives and reviews documentation for accuracy and posts to journals for all cash receipts and cash disbursements.
• Maintains petty cash fund balance, documents disbursement, initiates request for fund replenishment.
• Maintains, posts, reconciles, and files cash receipts and disbursements ledger, payroll journals, employee vacation and sick leave journals, employee vacation and sick leave accruals, bank reconciliations, monthly financial files, monthly cancelled checks, certificate of deposit card file and check voucher filing system.
• Analyzes and reports upon the sources of variance in revenues and expenditures.
• Conducts evaluation of revenue and expenditure trends for programs.
• Prepares cash flow statements to depict organization’s position.
• Updates Chart of Accounts to reconcile actual charges to accounting system.
• When necessary, presents financial statement to the board of directors and parent committee.
• Performs other duties as assigned.
JOB REQUIREMENTS
Knowledge of:
Head Start/Early Head Start financial requirements, MIP and Microix accounting software, Paylocity Payroll, Grant Application Budget Instrument (GABI) and Microsoft Office software. 45 CFR Part 74 Uniform Administrative Requirements for Awards and Sub awards to Institutions of Higher Education, Hospitals, Other Nonprofit Organizations and commercial organizations, CFR Part 215 Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and other Nonprofit Organizations (OMB Circular A-110), CFR Part 230 and OMB Circular A-122 Cost Principals for Non-Profit Organizations, OMB Circular A-133 Audits of states, Local Governments, and Non-Profit Organizations.
Ability to:
Prioritize and manage workload and deadlines, strong diagnostic and problem-solving skills, particularly mathematical and regulatory requirements, Effective communication skills both written and verbal to foster positive working relationships.
MINIMUM QUALIFICATIONS
Education:
Baccalaureate degree from an accredited college or university in Accounting, Finance, Business Administration, or related field.
Experience:
Two years of general professional accounting and budgeting experience. Experience w/the Paylocity payroll
system is preferred.
HEALTH REQUIREMENTS
• Successful completion of an initial health examination, performed by or under the supervision of a physician to determine, at a minimum, that the prospective employee can perform requirements of the job description’s physical requirements.
• Proof of the absence of Tuberculosis, from a physician that the prospective employee is cleared to work with children and families
• Documentation of current immunizations against Influenza, Mumps, Measles, & Rubella (MMR) and Pertussis (TDAP).
PHYSICAL DEMANDS
The physical demands and work environment characteristics described here are representative of those that must be met, or are encountered, by an employee to successfully perform the essential functions of this job. While
performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch; and talk or hear. The employee is occasionally required to sit and climb or balance. The employee may frequently lift and/or move up to twenty-five pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
ADDITIONAL REQUIREMENTS
• Fingerprint clearances from the Department of Justice (DOJ), the Federal Bureau of Investigation (FBI), and the Child Abuse Index prior to starting employment.
• Completed and signed statement of any pending and/or prior criminal arrests/charges/convictions related to child sexual abuse, child abuse and neglect, and/or violent felonies.
• Verification that determines eligibility for employment in the United States of America.
• A valid California driver’s license and the availability of private transportation or the ability to obtain transportation to perform position duties is required.
• As a mandated reporter of child abuse, must immediately report any suspected child abuse and/or neglect to Child Protective Services.
MAINTAIN PROFESSIONAL AND ETHICAL STANDARDS
• Maintains confidentiality in accordance with Agency policy and legal requirements.
• Respects and maintains rights and privacy of all staff, parents, and children.
• Attends mandated training and meetings and seek out staff development opportunities.
• Works as a team member with all staff and maintains a positive work ethic.
• Acts conscientiously in performing routine duties.
Adheres to Plaza de la Raza's Standard of Conduct which indicates that staff members are required to adhere to the following codes of conduct:
1. Respect and promote the unique identity of each child and family and refrain from stereotyping on the basis of gender, race, ethnicity, culture, religion, or disability.
2. Follow program confidentiality policies concerning information about children, families and other staff members;
3. Maintain visual observation of children at all times and not leave any child alone or unsupervised while under their care.
4. Use positive methods of child guidance and will not engage in corporal punishment, emotional or physical abuse, or humiliation.
5. Not employ methods of discipline that involve isolation, the used of food as punishment or reward, or the denial of basic needs.
6. Not solicit or accept personal gratuities, favors or anything of significant monetary value form contractors or potential contractors.
7. Maintain respect and promote professional relationships with the Los Angeles County Office of Education (LACOE), families, staff and children.
8. Refrain from the unlawful manufacture, distribution, dispensing, possession, or use of alcoholic beverage, controlled substance, and tobacco products in the workplace or at any activity funded by federal or state funds.
9. Maintain adherence to LACOE, state, or federal mandates, including but not limited to program eligibility determination regulations for Early Head Start, Head Start or state preschool services.
10. Enrolling pregnant women and children that are not eligible to receive Early Head Start or Head Start services.
BENEFIT PLANS
Plaza offers eligible employees the opportunity to select plans and programs that meet individual and family needs through our comprehensive benefit plans listed below:
Health Care: Medical (Kaiser), Dental (Guardian), Vision (Guardian), Long Term Disability Insurance, Life Insurance, Accident and Hospital Coverages.
Financial: 401(k) Plan
Paid Time Off: Vacation, Holidays, Sick Leave, Bereavement Leave and Jury Duty
Work/Life Solutions: Life Assistance Program
APPLICATION PROCESS
1. Complete an online employment application on www.plazadelarazacds.org; and submit the required documentation: 1) Resume; and 2) Transcripts reflecting degree and major conferred. Only complete application packets will be considered for the screening and selection process.
2. Submit official transcripts prior to date of hire.
EQUAL OPPORTUNITY EMPLOYER
Plaza de la Raza Child Development Services Inc. is an equal opportunity employer to all. Plaza de la Raza Child Development Services is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility, and respect for the rights and sensibilities of each individual regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.